ECOHAUL — CARDIFF BID PREPARATION BRIEF
Research date: 17 October 2026
Status: working proposal; no exact soft-plastics ITT verified.

POSITION
EcoHaul is proposed as a standalone specialist soft-plastics haulage business. The user considered operating under Therapeutic Activities Group CIC (11812101) and then expressed a preference for a separate organisation. No incorporation, licence, fleet, insurance, processor agreement, delivery history or contact detail has been verified for EcoHaul. Do not use TAG's registration or history as EcoHaul's own. Check company/trademark availability before adopting the brand. A CIC is not inherently unsuitable for procurement; choose the structure for operational and governance reasons.

VERIFIED PROCUREMENT CONTEXT
A related Cardiff Council notice: Transportation and Processing of Kerbside Recycling, ERFX1008876, published 30 June 2026, deadline 30 July 2026 at noon. It is expired. Award criteria: cost 60%, quality 30%, Community Well Being Benefits 10%. Technical documents are accessed through Proactis. This is NOT verified as the intended soft-plastics opportunity; do not assume its weights, scope or dates apply.
https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUN631826

The exact ITT, live status, eligibility, minimum insurance levels, financial thresholds, waste types/codes, site locations, volumes, service levels, price model, evaluation questions and word limits remain unknown. Obtain the tender pack before a bid/no-bid decision. Processing-inclusive procurement may need a binding processor partner arrangement rather than haulage capability alone.

CARDIFF ALIGNMENT
The Council's 2022–2027 socially responsible procurement strategy highlights social impact, net zero, fair work and local small businesses. Translate these into costed commitments with owners, dates and evidence. A marketing website supports credibility but does not replace the scored submission.
https://www.cardiff.gov.uk/article/4266/Policies-procedures-and-guidance

Cardiff's supply-chain guidance seeks supplier carbon measurement and decarbonisation in support of a 2030 net-zero goal. Proposed evidence: fuel, distance, payload and empty running; emissions boundaries, conversion factors, allocation method, baseline and improvement actions. Never promise zero carbon, carbon savings or a recycling rate without substantiation.
https://cardiff.gov.uk/decarbonisingsupplychain

Stronger Fairer Greener supports well-paid employment, fair pay and a greener city. Proposed evidence: fair-work policies, measured local recruitment/training where viable, local supply opportunities, route optimisation and material traceability. Do not promise a fixed reinvestment percentage or number of jobs without approval and a funded delivery plan.
https://cardiff.gov.uk/strongerfairergreener

PRIORITISED BID ACTIONS
1. Obtain exact notice and full tender documents. Check deadline, scope, eligibility and scoring. Record questions in a clarification log; use the buyer's prescribed channel.
2. Confirm legal structure, name availability and incorporated entity, then financial readiness and procurement registrations. Check permitted options for a new company's financial evidence and reliance on partners.
3. Establish appropriate waste-carrier registration and applicable goods-vehicle operator licensing for the actual business model. Evidence transport management, qualified drivers, maintenance and reserve capacity. Do not assume a restricted operator licence is sufficient for carrying others' goods.
4. Secure authorised processor acceptance for specified polymers, packaging, contamination limits and volumes. Check permits/exemptions, destination capacity, booking windows, rejection arrangements and proof of downstream outcomes. Assess export requirements if relevant.
5. Evidence vehicles, payloads, operating hours, site access and safe loading. Prepare risk assessments, incident response, contingencies, insurance and mobilisation plans.
6. Design transfer records and reconcile weights, receipt, rejects and outcomes. NRW says transfer notes should be retained at least two years; also follow any longer applicable contract requirement. Confirm appropriate waste classification instead of assigning a code from the general description alone.
7. Cost the entire service: driver/vehicle time, mileage, fuel, waiting, processing if within scope, rejection costs, overhead and contingency. Explain assumptions in the format the tender permits.
8. Agree realistic KPIs: collection reliability, documented movements, rejected tonnes, incident closure, reporting timeliness, transport emissions per tonne and community-benefit delivery. Define denominator, owner, source and cadence. These are proposals, not published contract targets.
9. Write each scored response as commitment, method, resource, evidence and measure. Attribute staff/partner history accurately. Check subcontracting and consortium rules before relying on capacity.
10. Review every requirement against the response and evidence index. Complete mandatory declarations and submit through the specified portal with time for validation.

COMMUNITY BENEFIT DESIGN
Select additional, deliverable activities linked to the contract. Possible options: paid training, local recruitment routes and responsible local purchasing. For each, define baseline, beneficiary, quantity, budget, owner, delivery date and verification. Check required buyer framework and reporting model. Avoid double counting business-as-usual obligations as additional benefits.

WEBSITE CONTENT RULES
All operational statements currently describe a proposed service. Do not advertise Council approval, contracts, certifications, recycling percentages, zero-landfill status, vehicle ownership, insurance levels, customer endorsements, capacity or guarantees without evidence. Add the actual legal identity, registered number/address, registration jurisdiction, contact details and appropriate privacy information before public launch. Collection-brief downloads do not book or send an enquiry. Tender checklist progress is only browser-local self-recording.

OTHER PRIMARY SOURCES
Cardiff opportunities:
https://cardiff.gov.uk/tenderscurrentopportunities
NRW waste duty of care:
https://naturalresourceswales.gov.uk/guidance-and-advice/environmental-topics/waste-management/waste-duty-of-care?lang=en
NRW transfer notes:
https://www.naturalresourceswales.gov.uk/guidance-and-advice/environmental-topics/waste-management/completing-waste-transfer-notes/?lang=en
Operator licensing:
https://www.gov.uk/guidance/goods-vehicle-operator-licensing-guide
Company/trading names:
https://www.gov.uk/limited-company-formation/choose-company-name
Company website disclosures:
https://www.gov.uk/running-a-limited-company/signs-stationery-and-promotional-material